14 Questions Every Landlord Should Ask Before Showing a Rental Property

Finding the right tenant starts long before the lease is signed. At Smooth Property Management, we've seen firsthand how a simple pre-screening conversation can help landlords avoid costly mistakes, reduce vacancies, and save valuable time. A quick 10-15 minute phone call can help identify qualified applicants before scheduling a showing, allowing you to focus on prospective tenants who are the best fit for your property.

Before booking a viewing, consider asking these 14 important questions:

1. Do You Have Any Pets?

If so, how many, and what are their breed, weight, and age?

2. Who Will Be Living in the Unit?

Ask how many adults, children, or other occupants will be residing in the property.

3. What Is Your Desired Move-In Date?

Make sure their timeline aligns with your property's availability.

4. How Long Do You Plan to Rent?

Determine whether they are seeking a short-term or long-term lease.

5. Why Are You Moving?

This question can provide valuable insight into their current rental situation.

6. Are You Willing to Complete a Credit Check?

A credit check helps verify financial responsibility and payment history.

7. Can You Verify Your Income?

Ask whether they can provide pay stubs, employment letters, bank statements, or other supporting documentation.

8. Can You Provide Employment References?

Speaking with employers can help verify stability and employment history.

9. Can You Provide Previous Landlord References?

Past landlords can provide valuable information about payment history and property care.

10. Will You Require Parking?

Confirm the number of vehicles and any additional parking requirements.

11. Can You Provide First Month's Rent and the Required Deposit?

It's important to ensure applicants understand your payment requirements from the beginning.

12. Are You Comfortable with Routine Property Inspections?

Inform tenants that periodic inspections may be required with proper notice.

13. Are You Aware That Tenant Insurance Is Required?

Tenant insurance protects both the renter and the property owner.

14. Do You Have Any Questions or Concerns?

This allows both parties to clarify expectations before moving forward.

Why Pre-Screening Matters

A strong pre-screening process helps landlords avoid wasted showings, identify qualified applicants more efficiently, and reduce the risk of future tenancy issues. The best tenants are rarely intimidated by a professional screening process. In fact, many appreciate clear expectations and open communication from the start.

By asking the right questions upfront, you can make more informed decisions and set yourself up for a successful landlord-tenant relationship.

Need Help Finding Great Tenants?

Smooth Property Management provides professional tenant screening, marketing, leasing, rent collection, maintenance coordination, and full-service property management across multiple Canadian markets.

If you're looking for reliable tenants and a stress-free rental experience, contact Smooth Property Management today to learn how we can help protect your investment and maximize your returns.